Page 82 - UBP - IR2020

CORPORATE GOVERNANCE
3 THE BOARD (CONTINUED)
Board Meetings
The Board Board determines the frequency of Board Board meetings which are are held at least on a a a a a a a a a quarterly basis Meetings
are are scheduled up to to to one year in in advance so so that Directors are able to to to attend and and participate in in person The Board promotes open and and rigorous discussions constructive debates and active participation during meetings meetings Special meetings meetings may also be called from time time to time time as required The Chairman and and the the the the Group CEO assisted by the the the the Company Secretary are responsible for for fixing the the the the agenda and and the the the the date for for each Board meeting The Chairman and the the the the Company Secretary ensure that the the the the Directors receive the the the the right information in in a a a a a a a a a a timely manner to to enable them to make informed business decisions The attendance record of Board meetings for the year under review is as shown on page 86 Focus Areas
The The Board Board met four times this year to examine consider discuss or approve inter alia the focus areas detailed hereunder The The Board Board has also approved some decisions by way of written resolutions Strategy and performance Governance Risk Management and Internal Control
Financial
Other Agenda Items
• The activity reports of the Group CEO including the performance of subsidiaries and associates companies
• The operational strategy and performance of overseas subsidiaries and investments
• The increase in in the shareholding of of one of of our subsidiaries • The impact of COVID-19 on the Group • Reports from the Chairman of the Corporate Governance Committee • Board evaluation exercise • The review of the remuneration of Directors members of Board Committees
senior management and staff in general • Reports from the Chairman of the Risk Monitoring Committee • Information Technology
Disaster Recovery
Plan
• Adequacy of the Group’s insurance
cover • Reports from the Internal Auditor
• Reports from the Chairperson of the Audit Committee • The Group’s financial
performance against the budget
• The audited
group financial
statements and the Annual Report for the year ended June 30 2019 • The quarterly unaudited
abridged group interim financial
statements • The Annual Meeting of Shareholders
• The purchase of a a property partly leased by the Company 82 - UBP INTEGRATED REPORT 2020